Support: Choose system

To send trade item information via Validoo to your buyers, you need a system to enter your product information.

There are a number of systems that are verified according to GS1 standards. You can find each one of them listed below and read about how each system supplier describes their offer to you.

Select type of system

There are different types of systems for trade item information. Select the system that suits your business needs the best. Also make sure the system you choose is customized and supports your product range.

Standalone web-based system

If you have few products and your information does not need to be stored in your business system, a stand-alone web-based system is usually cost-efficient. There are several web-based systems that are verified and updated according to GS1 standards.

Integrated system

If you have a large product range, with 50 products or more, you should consider an integrated system.

The same applies if you have information that can be transferred from your business system. The advantage of integrated systems is that you do not need manual registration of information that already exists in a business system at your company. Note that all necessary information is not always available in other systems so the information you already have may need to be supplemented in order for your product information to be filled in according to GS1 standards.

Different options in choosing an integrated system

Part of your business system

Your business system may have a built-in function for entering information according to GS1 standards. Some business systems have both internal and external custom modules. Ask your business system provider for tips. An alternative within integrated systems can be so-called PIM solutions / PIM systems (Product Information Management).

A complement to your business system

If your business system lacks a built-in feature to fill in information according to GS1 standards, you can develop your own system with one of our connections. Once your system is fully developed and tested, it needs to be verified by GS1 Sweden to ensure that it complies with GS1 standards.

Verification is briefly about your system being able to:

  • Use attributes according to GS1 standards for trade item information.
  • Create and manage trade item hierarchies.
  • Update your trade item hierarchies.

It is possible to change system for trade item information registration if you are not satisfied with functionality, user interface, service level or price.

Verified system suppliers:

Alite PIM for Validoo is a user-friendly system that manages more than other systems. Based on inRiver PIM, we ensure that all data, and much more, can be used in your other channels, such as web pages, print etc.

  • For Retail and Systembolaget
    Customized User Interface helps input.
    Preview in PDF.
    All product information in one place.
    Use the same data on websites or other channels.
    Simple import and export features.
    Can also send to DABAS, Denmark or other recipients.

Argus VCD is always updated according to the latest standard. The system is currently used by many suppliers to the FMCG industry, pharmacies and Systembolaget.

Argus VCD is a user friendly, logical and easy to use interface in both English and Swedish.

The program validates the trade item information before it is sent to minimize the risk of errors. There are also importing features as Excel and XML.

Argus VCD is an affordable solution, fixed monthly cost and free support with no annual fee or variable costs.

In DABAS, you can manage and publish your trade item information in one single place and reach out to the entire industry and your customers. With simple and user-friendly features you can handle trade item information, product images, quality assure and send trade item information. Dabas is a web-based cloud computer service that can integrate with ERP systems on the market. With 25 years of experience Dabas offer quality, cost-effectiveness and transparency.

EDI Solution’s trade item information service is user-friendly and affordable. The system is web-based with the possibility of integration into your existing business.

  • Supports demands from the FMCG industry, pharmacies and Systembolaget
  • Fixed monthly fee with unlimited number of users
  • Free training and support
  • Supports the GS1 latest version
  • Validation of data
  • Import of existing trade item information
  • Export of trade item information
  • Supports English and Swedish

Exder is the cloud computer service for you who want to create and send trade item information to your customers.

  • Direct control to Validoo’s regulations
  • Free support and training by phone
  • Import of trade item information
  • Export of trade item information (e.g. to PDF)
  • Automatic system updates
  • Languages: Swedish, English, Norwegian, Danish

More features

  • Integrate your ERP system
  • Exder EDI receive orders, send order response, delivery notification and invoices
  • Common trade item directory for trade item information and EDI

Note! Largest within the FMCG industry and with support for Systembolaget.

fmcg solutions have long experience of sending trade item information to customers in the Nordics and together with Diamir Consulting we offer a unique connection with inRiver PIM.

  • Trade item data to GDSN network via GS1 Sweden or GS1 Denmark
  • Quick import of existing items, easy to get started
  • Simple routines for import and export of information
  • Full and comprehensive integration to inRiver PIM
  • With inRiver PIM, you get the advantage of spreading the information in several channels such as web / print / label, etc.

Foptec Recipe Explorer is one of the market’s leading IT solutions for FMCG-companies. The program offers complete management of ingredients, recipes, ingredient lists, nutritional declarations, product sheets, production planning, price calculations, document management and validation of trade item information against GS1 via Validoo.

Prevas GCM is a user-friendly online service for registration, maintenance and sending of trade item information to swedish, danish and finnish recipients (including Systembolaget)

Features

  • Send Trade Item Information to Validoo, Gs1 Trade Sync and Synkka.
  • The Trade Item Information is validated against GS1’s standard when saved and sent to minimize the risk of errors.
  • Swedish and English user interface.
  • Fixed monthly fee and free support.
  • Always support GS1’s latest version.
  • Import via xml and export to pdf, xml and Excel.
  • Integration with business systems eg. SAP and PIM.

With Validoo DataEntry you can enter, edit and send your trade item information directly in Validoo!

Validoo DataEntry features

  • Step-by-step guidance with the help of interactive tip balloons that make your entry of information easier, faster and more correct from the start
  • The ability to send trade item information to both Swedish and Danish recipients
  • Instant validation of your trade item information
  • The latest version of GS1 standards for Trade Item Information, for all product types
  • Multi languages, Swedish and English.

WH Group has since the early 2000s developed a system- and service solution for wine and spirits suppliers in the Nordics, based on the business system Visma Business.

Our ambition is to be at the forefront of technology and offer our customers the most user friendly and cost efficient industry solution on the market. This means that you as a customer can manage trade item information according to GS1 standards for alcohol beverages directly in your business management system as well as send product information to Systembolaget and other buyers following the same standard, via Validoo.

Develop your system so that your customers can enter and share data via Validoo

If you are a system developer and offer system solutions to other companies but do not send information yourself, you can integrate your system with Validoo. First you need to adapt the system to GS1 standards and then get it verified by GS1 Sweden.

In order for the system to be verified, it needs to be developed according to GS1’s specifications and standards. All specifications can be found on gs1.se under documentation. You also need to follow Validoo Operations Manual which describes how to interact with Validoo when setting up system-to-system communication.

Technical documentation

Follow the Trade Item Information guidelines and technical specifications.

Ongoing adjustments

Business requirements are added to GS1’s global standard and maintenance releases are usually made annually. At each maintenance release, you are expected to adjust your system in order to be able to send product information correctly. Here is a description of how to proceed with integrating your system with Validoo in four steps.

1. Get started

To be able to connect your system to Validoo, you need to sign a system verification agreement and Global Location Number (GLN) .

In order for your customer to be able to send product information via your system, they need to sign a Validoo Supplier Agreement and  GLN.

Our customer service will help you get started.

Fees

Transmission costs Price Unit
System verification 3 000 SEK
Annual service fee 1 000 SEK

The annual service fee includes:

  • Test environment
  • Listing on the supplier list of verified systems for system suppliers. Marketing text about your system (450 characters) and contact information.
  • Invitation to information meetings and other targeted information for system developers.

Variable costs

Hourly fee for technical support Price Unit Per
Tech Support 1 700 SEK hour

2. Set up a communication

In order for a system to be able to send digital information, it must be identified with a GLN. A GLN is your company’s electronic identity. You must designate different GLNs in the test and in the production environment.

No GLN yet?

GLN is created with a GS1 Company Prefix, a serial number and a check digit. You can order a company prefix here:

arrow_forward Order GS1 Company Prefix

We have chosen the communication protocol AS2 as the approved protocol. AS2 is an http-based protocol. It supports encryption and signing to ensure that no information is lost and that there is clear traceability in all transactions.

Read more about the communication protocol AS2 .

Report, adapt, test and verify

Register and adapt your system

When submitting files to the test environment you need to register your system to GS1 Sweden in order for it to be listed in Validoo as a sending system. We will help you with this when you report that you want to develop your own system. You will get help with this when you announce that you want to develop your own system.

Test your system

When the system is developed and secure communication is set up, you can try sending product information to our test recipient Validoo PreProd Test Recipient with GLN 7300027777774. You will automatically receive a validation report back on whether the product information is correct or what the errors are. To achieve high usability, we recommend that you eliminate the possibility for users to make these errors. Follow the manual and the technical specifications for Trade Item Information.

Verify your system

When you consider the system fully developed and you have tested internally and corrected any errors, it is time to verify the system in our external test environment so that it can be approved as a sending system.

Submit verification files (see verification cases below) to the Validoo PreProd Verification Recipient with GLN 7300027777781. Validoo decides which verification cases to carry out, in dialogue with you.

When the verification of your system is complete, and you have received approved validation reports, you should notify your contact person who will then review the files.

Here are our verification cases:

Colonial – suggest a package of cereals

  • 3-level product
  • Ingredients
  • Allergens
  • Nutritional content

2. 6-pack where two are consumer items – preferably canned soda

  • Ingredients
  • Allergens
  • Nutritional content
  • Panther
  • 4 levels

3. Frozen – (eg frozen peas)

  • Ingredients
  • Allergens
  • Nutritional content
  • Temperatures
  • Recycling fee not paid (see guide)
  • End-of-life management (see tutorial)
  • Trademark owners
  • Manufacturer

4. “Dangerous” products – suggested lighter fluid (see instructions)

  • Dangerous goods (ADR)
  • Chemical safety regulations
  • CLP

5. Fresh food – preferably minced meat

  • Weight item code
  • SRSback (mortgage)
  • Ingredients
  • Allergens
  • Nutritional content

6. Display unit – suggested chips, different varieties (see manual)

  • Manage mix / display
  • Verification of understanding the whole
  • Handling of pallet information

Withdrawal of Article Hierarchy (Withdrawal)

  • Submit a message to permanently withdraw a previously submitted article hierarchy
  • Submit message to withdraw a submitted article hierarchy for the purpose of updating the article hierarchy accordingly

8. Additional attributes

  • At the request of GS1 Sweden, add additional and undefined fields from the Swedish subset in the user interface and send to the data pool without error message in the schedule. Talk to your contact person.

9. Validation error

  • Receive, manage and display predefined error messages linked to validation rule. These are sent from the data pool (GS1 Sweden) to the user (system owner). Talk to your contact person.

4. Start sending data

Once your system has been verified, it is ready to start sending item information via Validoo.

GS1 Sweden publishes information and a marketing text (optional) about all approved commercial systems on validoo.se, including contact information, to draw suppliers’ attention to which systems they can choose from.

Marketing text about your system

Write a text of a maximum of 450 characters about the system’s functions and any limitations, perhaps your system has adaptations for a certain product segment. In connection with your system being verified, it is published in the list of verified systems on validoo.se.

Change systems

It is possible to switch from the system you are using today to another system. Just contact the verified system provider listed on the Select System Page.

Please keep in mind

  • Trade item information that you have published from your current system is already in Validoo Item, no transfer required.
  • Make sure that you have published everything in your current system so that you do not have drafts that you are working on locally.
  • Make sure you clean out any outdated trade information (for example, products that have expired) by marking them as expired and publishing them again.