Developing a system
Developing a system for sending trade item information via Validoo Item. In order for your system to be verified, it needs to be developed according to GS1’s specifications and standards. All specifications are available on gs1.se under technical documentation.
Ongoing adjustments
Business requirements are added to the global standard and maintenance releases are made approximately yearly. When a maintenance release is scheduled you are required to update your system so that it sends trade. Here is a description how you proceed in four steps.
1. Get started
Develop a contact with us. For a system to be approved it must be developed according to the existing specifications and standards. You will be provided with sufficient documentation and links to be able to develop a system.
Sign an agreement
To start a verification, an agreement must be signed with GS1 Sweden/Validoo.
Price
| Transmission costs |
Price |
Unit |
| Verifying a system |
3 000 |
SEK |
| Annual fee |
1 000 |
SEK |
Included in annual service charge:
- Possibility to send trade item information to Validoo Item
- Listing of verified system on validoo.se. Contact details and a short marketing text (450 characters) about your system (optional)
- Invitations to meetings and other information specifically for solution providers
- Guidance
Variable costs
| Hourly rate for technical support |
Price |
Unit |
Per |
| Technical support |
1 700 |
SEK |
hour |
2. Set up a communication
Your system must be identified with a GLN (GS1 Location Number). A GLN is your company’s electronic identity. For being able to send trade item information from your system it must be identified with a GLN. There should be different GLNs for the test and production environments.
Don’t you have GLN yet?
For a system to send digital information, it must be identified with a GLN (GS1 location number). GLN is created using a GS1 Company Prefix, a serial number and a control digit. You can order a company prefix here:
arrow_forwardOrder GS1 Company Prefix
We have chosen the communications protocol AS2 as the approved protocol. The AS2 protocol is based on http. It has support for encryption and signatures to ensure that no data is lost and that all transactions are clearly traceable.
Read more about the Communicatioins Protocol AS2.
3. Register, test and verify
Become a sending system
When submitting files to the test environment you need to register your system to GS1 Sweden/Validoo. The system must be listed in Validoo Item as a sending system.
Test your system
When the system is developed and the secure communication is in place you can start testing your system. You can do it by sending trade item information to our test recipient Validoo PreProd Test Recipient with GLN 7300027777774. You will automatically receive a validation report showing if the trade item information was correct or what errors were found. To achieve a high level of usability we recommend that you prevent the possibility of making these errors. Follow the the technical specifications for trade item information.
Verify your system
When you consider the system ready, and all errors have been fixed, it is time to have the system verified.
Send files for verification (see the verification cases below) to the recipient Validoo PreProd Verification Recipient with GLN 7300027777781. GS1 Sweden chooses what verification cases that applies to you.
Once the verification for your system is completed and you have received approved validation reports, please inform your contact who will review the files.
The verification cases:
1. CPG – for example a packet of breakfast cereal
- 3 level item
- Ingredients
- Allergens
- Nutritional information
2. 6-pack with two consumer units – for example canned soft drink
- Ingredients
- Allergens
- Nutritional information
- Deposits
- 4 levels
3. Frozen – for example frozen peas
- Ingredients
- Allergens
- Nutritional information
- Temperatures
- Recycling charge not paid (see guideline)
- End-of-life processing (see guideline)
- Brand owner
- Manufacturer
4. Dangerous goods – for example lighter fluid (see guideline)
- Dangerous goods (ADR)
- Chemical-technical – safety regulations
- CLP
- Safety data sheet
5. Fresh food – for example minced meat
- Variable measure number
- SRS crate (deposit)
- Ingredients
- Allergens
- Nutritional information
6. Display pallet – for example crisps, different varieties (see guideline)
- Handle mix/display
- Verify that we have understood everything
- Handling pallet information
7. Withdrawal of item hierarchy
- Send a message to permanently withdraw a previously sent item hierarchy.
- Send a message to withdraw a previously sent item hierarchy with the intention of subsequently updating the item hierarchy.
4. Become a sending system
When your system is approved it is set for sending trade item information to recipients via Validoo Item.
Gs1 Sweden publish details of all approved systems on our website, together with contact information, to provide suppliers with an overview of systems they can choose for sending trade item information.
Marketing text to describe your system
Write a short marketing text (450 characters) about your system, functions and limits. The marketing text will be published on validoo.se once your system is verified.