Develop your system so that your customers can enter and share data via Validoo
If you are a system developer and offer system solutions to other companies but do not send information yourself, you can integrate your system with Validoo. First you need to adapt the system to GS1 standards and then get it verified by GS1 Sweden.
In order for the system to be verified, it needs to be developed according to GS1’s specifications and standards. All specifications can be found on gs1.se under documentation. You also need to follow Validoo Operations Manual which describes how to interact with Validoo when setting up system-to-system communication.
Ongoing adjustments
Business requirements are added to GS1’s global standard and maintenance releases are usually made annually. At each maintenance release, you are expected to adjust your system in order to be able to send product information correctly. Here is a description of how to proceed with integrating your system with Validoo in four steps.
1. Get started
To be able to connect your system to Validoo, you need to sign a system verification agreement and Global Location Number (GLN) .
In order for your customer to be able to send product information via your system, they need to sign a Validoo Supplier Agreement and GLN.
Our customer service will help you get started.
Fees
| Transmission costs |
Price |
Unit |
| System verification |
3 000 |
SEK |
| Annual service fee |
1 000 |
SEK |
The annual service fee includes:
- Test environment
- Listing on the supplier list of verified systems for system suppliers. Marketing text about your system (450 characters) and contact information.
- Invitation to information meetings and other targeted information for system developers.
Variable costs
| Hourly fee for technical support |
Price |
Unit |
Per |
| Tech Support |
1 700 |
SEK |
hour |
2. Set up a communication
In order for a system to be able to send digital information, it must be identified with a GLN. A GLN is your company’s electronic identity. You must designate different GLNs in the test and in the production environment.
We have chosen the communication protocol AS2 as the approved protocol. AS2 is an http-based protocol. It supports encryption and signing to ensure that no information is lost and that there is clear traceability in all transactions.
Read more about the communication protocol AS2 .
Report, adapt, test and verify
Register and adapt your system
When submitting files to the test environment you need to register your system to GS1 Sweden in order for it to be listed in Validoo as a sending system. We will help you with this when you report that you want to develop your own system. You will get help with this when you announce that you want to develop your own system.
Test your system
When the system is developed and secure communication is set up, you can try sending product information to our test recipient Validoo PreProd Test Recipient with GLN 7300027777774. You will automatically receive a validation report back on whether the product information is correct or what the errors are. To achieve high usability, we recommend that you eliminate the possibility for users to make these errors. Follow the manual and the technical specifications for Trade Item Information.
Verify your system
When you consider the system fully developed and you have tested internally and corrected any errors, it is time to verify the system in our external test environment so that it can be approved as a sending system.
Submit verification files (see verification cases below) to the Validoo PreProd Verification Recipient with GLN 7300027777781. Validoo decides which verification cases to carry out, in dialogue with you.
When the verification of your system is complete, and you have received approved validation reports, you should notify your contact person who will then review the files.
Here are our verification cases:
Colonial – suggest a package of cereals
- 3-level product
- Ingredients
- Allergens
- Nutritional content
2. 6-pack where two are consumer items – preferably canned soda
- Ingredients
- Allergens
- Nutritional content
- Panther
- 4 levels
3. Frozen – (eg frozen peas)
- Ingredients
- Allergens
- Nutritional content
- Temperatures
- Recycling fee not paid (see guide)
- End-of-life management (see tutorial)
- Trademark owners
- Manufacturer
4. “Dangerous” products – suggested lighter fluid (see instructions)
- Dangerous goods (ADR)
- Chemical safety regulations
- CLP
5. Fresh food – preferably minced meat
- Weight item code
- SRSback (mortgage)
- Ingredients
- Allergens
- Nutritional content
6. Display unit – suggested chips, different varieties (see manual)
- Manage mix / display
- Verification of understanding the whole
- Handling of pallet information
Withdrawal of Article Hierarchy (Withdrawal)
- Submit a message to permanently withdraw a previously submitted article hierarchy
- Submit message to withdraw a submitted article hierarchy for the purpose of updating the article hierarchy accordingly
8. Additional attributes
- At the request of GS1 Sweden, add additional and undefined fields from the Swedish subset in the user interface and send to the data pool without error message in the schedule. Talk to your contact person.
9. Validation error
- Receive, manage and display predefined error messages linked to validation rule. These are sent from the data pool (GS1 Sweden) to the user (system owner). Talk to your contact person.
4. Start sending data
Once your system has been verified, it is ready to start sending item information via Validoo.
GS1 Sweden publishes information and a marketing text (optional) about all approved commercial systems on validoo.se, including contact information, to draw suppliers’ attention to which systems they can choose from.
Marketing text about your system
Write a text of a maximum of 450 characters about the system’s functions and any limitations, perhaps your system has adaptations for a certain product segment. In connection with your system being verified, it is published in the list of verified systems on validoo.se.
