Integrate your own system

You can integrate your company’s existing business system in order for it to share product information via Validoo. First, you need to adapt the system to GS1 standards and then get it verified by GS1 Sweden.

In order for the system to be verified, it needs to be developed according to GS1’s specifications and standards. All specifications can be found on gs1.se under documentation. You also need to follow Validoo Operations Manual which describes how to interact with Validoo when setting up system-to-system communication.

Technical documentation

Follow the Trade Item Information guideline and technical specifications.

Ongoing adjustments

Business requirements are added to GS1’s global standard and maintenance releases are usually made annually. At each maintenance release, you are expected to adjust your system in order to be able to send product information correctly. Here is a description of how to proceed with integrating your system with Validoo in four steps.

1. Get started

To be able to integrate your system with Validoo, you need to sign a Validoo Supplier Agreement and a supplementary agreement for Verification of System. You also need Global Location Number (GLN) . Our customer service will help you get started.

Price

Transmission costsPriceUnit
System verification3 000SEK
Annual service fee1 000SEK

The annual service fee includes:

  • Opportunity to send and share information via Validoo
  • Invitation to information meetings and other targeted information for system developers.

Variable costs

Hourly fee for technical supportPriceUnitPer
Tech Support1 700SEKhour

2. Set up a communication

In order for a system to be able to send digital information, it must be identified by one GLN (GS1 location number). A GLN is your company’s electronic identity. You must designate different GLNs in the test and in the production environment.

No GLN yet?

GLN is created with a GS1 Company Prefix, a serial number and a check digit. You can order a company prefix here:

arrow_forward Order GS1 Company Prefix

We have chosen the communication protocol AS2 as the approved protocol. AS2 is an http-based protocol. It supports encryption and signing to ensure that no information is lost and that there is clear traceability in all transactions.

Read more about the communication protocol AS2 .

Report, adapt, test and verify

Register and adapt your system

When submitting files to the test environment you need to register your system to GS1 Sweden in order for it to be listed in Validoo as a sending system. We will help you with this when you report that you want to develop your own system. You will get help with this when you announce that you want to develop your own system.

Test your system

When the system is developed and secure communication is set up, you can try sending product information to our test recipient Validoo PreProd Test Recipient with GLN 7300027777774. You will automatically receive a validation report back on whether the product information is correct or what the errors are. To achieve high usability, we recommend that you eliminate the possibility for users to make these errors. Follow the manual and the technical specifications for Trade Item Information.

Verify your system

When you consider the system fully developed and you have tested internally and corrected any errors, it is time to verify the system in our external test environment so that it can be approved as a sending system.

Submit verification files (see verification cases below) to the Validoo PreProd Verification Recipient with GLN 7300027777781. Validoo decides which verification cases to carry out, in dialogue with you. When the verification of your system is complete, and you have received approved validation reports, you should notify your contact person who will then review the files.

Here are our verification cases:

Colonial – suggest a package of cereals

  • 3-level product
  • Ingredients
  • Allergens
  • Nutritional content

2. 6-pack where two are consumer items – preferably canned soda

  • Ingredients
  • Allergens
  • Nutritional content
  • Panther
  • 4 levels

3. Frozen – (eg frozen peas)

  • Ingredients
  • Allergens
  • Nutritional content
  • Temperatures
  • Recycling fee not paid (see guide)
  • End-of-life management (see tutorial)
  • Trademark owners
  • Manufacturer

4. “Dangerous” products – suggested lighter fluid (see instructions)

  • Dangerous goods (ADR)
  • Chemical safety regulations
  • CLP
  • Safety data sheet

5. Fresh food – preferably minced meat

  • Weight item code
  • SRSback (mortgage)
  • Ingredients
  • Allergens
  • Nutritional content

6. Display unit – suggested chips, different varieties (see manual)

  • Manage mix / display
  • Verification of understanding the whole
  • Handling of pallet information

Withdrawal of Article Hierarchy (Withdrawal)

  • Submit a message to permanently withdraw a previously submitted article hierarchy
  • Submit message to withdraw a submitted article hierarchy for the purpose of updating the article hierarchy accordingly

8. Additional attributes

  • At the request of GS1 Sweden, add additional and undefined fields from the Swedish subset in the user interface and send to the data pool without error message in the schedule. Talk to your contact person.

9. Validation error

  • Receive, manage and display predefined error messages linked to validation rule. These are sent from the data pool (GS1 Sweden) to the user (system owner). Talk to your contact person.

4. Start sending data

Once your system has been verified, it is ready to start sending item information via Validoo.

GS1 Sweden publishes information and a marketing text (optional) about all approved commercial systems on validoo.se, including contact information, to draw suppliers’ attention to which systems they can choose from.

Fler frågor om Automatic Validation

It is possible to integrate your system in order for it to be able to send and share product information via Validoo . You can either:

Whether you are a system developer or an internal system builder, the process for system integration is the same. First, you need to adapt your system to comply with the GS1 standard, check the system internally and finally get it verified. You can read more about this in the links above.

The Service Description describes the regulations and standards that Validoo Supplier is based on, how to become a customer to the service, and how to use the service.

arrow_forwardShow Service Description

Alite PIM for Validoo is a user-friendly system that manages more than other systems. Based on inRiver PIM, we ensure that all data, and much more, can be used in your other channels, such as web pages, print etc.

  • For Retail and Systembolaget
    Customized User Interface helps input.
    Preview in PDF.
    All product information in one place.
    Use the same data on websites or other channels.
    Simple import and export features.
    Can also send to DABAS, Denmark or other recipients.

Argus VCD is always updated according to the latest standard. The system is currently used by many suppliers to the FMCG industry, pharmacies and Systembolaget.

Argus VCD is a user friendly, logical and easy to use interface in both English and Swedish.

The program validates the trade item information before it is sent to minimize the risk of errors. There are also importing features as Excel and XML.

Argus VCD is an affordable solution, fixed monthly cost and free support with no annual fee or variable costs.

In DABAS, you can manage and publish your trade item information in one single place and reach out to the entire industry and your customers. With simple and user-friendly features you can handle trade item information, product images, quality assure and send trade item information. Dabas is a web-based cloud computer service that can integrate with ERP systems on the market. With 25 years of experience Dabas offer quality, cost-effectiveness and transparency.

EDI Solution’s trade item information service is user-friendly and affordable. The system is web-based with the possibility of integration into your existing business.

  • Supports demands from the FMCG industry, pharmacies and Systembolaget
  • Fixed monthly fee with unlimited number of users
  • Free training and support
  • Supports the GS1 latest version
  • Validation of data
  • Import of existing trade item information
  • Export of trade item information
  • Supports English and Swedish

Exder is the cloud computer service for you who want to create and send trade item information to your customers.

  • Direct control to Validoo’s regulations
  • Free support and training by phone
  • Import of trade item information
  • Export of trade item information (e.g. to PDF)
  • Automatic system updates
  • Languages: Swedish, English, Norwegian, Danish

More features

  • Integrate your ERP system
  • Exder EDI receive orders, send order response, delivery notification and invoices
  • Common trade item directory for trade item information and EDI

Note! Largest within the FMCG industry and with support for Systembolaget.

fmcg solutions have long experience of sending trade item information to customers in the Nordics and offers a unique direct connection with inRiver PIM.

  • Trade item data to GDSN via GS1 Sweden (Validoo), GS1 Denmark (GS1Trade Sync), GS1 Finland (Synkka), GS1 Holland (Data Source), GS1 Germany (Atrify), Tradesolution Norway (EPD) and Dabas Sweden
  • Quick import of items, easy to get started
  • Simple routines for import and export
  • Full integration with inRiver PIM
  • Possibility to distribute information in multiple channels – web / print / label etc

Foptec Recipe Explorer is one of the market’s leading IT solutions for FMCG-companies. The program offers complete management of ingredients, recipes, ingredient lists, nutritional declarations, product sheets, production planning, price calculations, document management and validation of trade item information against GS1 via Validoo.

Prevas GCM is a user-friendly online service for registration, maintenance and sending of trade item information to swedish, danish and finnish recipients (including Systembolaget)

Features

  • Send Trade Item Information to Validoo, Gs1 Trade Sync and Synkka.
  • The Trade Item Information is validated against GS1’s standard when saved and sent to minimize the risk of errors.
  • Swedish and English user interface.
  • Fixed monthly fee and free support.
  • Always support GS1’s latest version.
  • Import via xml and export to pdf, xml and Excel.
  • Integration with business systems eg. SAP and PIM.

With Validoo DataEntry you can enter, edit and send your trade item information directly in Validoo!

Validoo DataEntry features

  • Step-by-step guidance with the help of interactive tip balloons that make your entry of information easier, faster and more correct from the start
  • The ability to send trade item information to both Swedish and Danish recipients
  • Instant validation of your trade item information
  • The latest version of GS1 standards for Trade Item Information, for all product types
  • Multi languages, Swedish and English.

WH Group has since the early 2000s developed a system- and service solution for wine and spirits suppliers in the Nordics, based on the business system Visma Business.

Our ambition is to be at the forefront of technology and offer our customers the most user friendly and cost efficient industry solution on the market. This means that you as a customer can manage trade item information according to GS1 standards for alcohol beverages directly in your business management system as well as send product information to Systembolaget and other buyers following the same standard, via Validoo.

Develop your system so that your customers can enter and share data via Validoo

If you are a system developer and offer system solutions to other companies but do not send information yourself, you can integrate your system with Validoo. First you need to adapt the system to GS1 standards and then get it verified by GS1 Sweden.

In order for the system to be verified, it needs to be developed according to GS1’s specifications and standards. All specifications can be found on gs1.se under documentation. You also need to follow Validoo Operations Manual which describes how to interact with Validoo when setting up system-to-system communication.

Technical documentation

Follow the Trade Item Information guidelines and technical specifications.

Ongoing adjustments

Business requirements are added to GS1’s global standard and maintenance releases are usually made annually. At each maintenance release, you are expected to adjust your system in order to be able to send product information correctly. Here is a description of how to proceed with integrating your system with Validoo in four steps.

1. Get started

To be able to connect your system to Validoo, you need to sign a system verification agreement and Global Location Number (GLN) .

In order for your customer to be able to send product information via your system, they need to sign a Validoo Supplier Agreement and  GLN.

Our customer service will help you get started.

Fees

Transmission costs Price Unit
System verification 3 000 SEK
Annual service fee 1 000 SEK

The annual service fee includes:

  • Test environment
  • Listing on the supplier list of verified systems for system suppliers. Marketing text about your system (450 characters) and contact information.
  • Invitation to information meetings and other targeted information for system developers.

Variable costs

Hourly fee for technical support Price Unit Per
Tech Support 1 700 SEK hour

2. Set up a communication

In order for a system to be able to send digital information, it must be identified with a GLN. A GLN is your company’s electronic identity. You must designate different GLNs in the test and in the production environment.

No GLN yet?

GLN is created with a GS1 Company Prefix, a serial number and a check digit. You can order a company prefix here:

arrow_forward Order GS1 Company Prefix

We have chosen the communication protocol AS2 as the approved protocol. AS2 is an http-based protocol. It supports encryption and signing to ensure that no information is lost and that there is clear traceability in all transactions.

Read more about the communication protocol AS2 .

Report, adapt, test and verify

Register and adapt your system

When submitting files to the test environment you need to register your system to GS1 Sweden in order for it to be listed in Validoo as a sending system. We will help you with this when you report that you want to develop your own system. You will get help with this when you announce that you want to develop your own system.

Test your system

When the system is developed and secure communication is set up, you can try sending product information to our test recipient Validoo PreProd Test Recipient with GLN 7300027777774. You will automatically receive a validation report back on whether the product information is correct or what the errors are. To achieve high usability, we recommend that you eliminate the possibility for users to make these errors. Follow the manual and the technical specifications for Trade Item Information.

Verify your system

When you consider the system fully developed and you have tested internally and corrected any errors, it is time to verify the system in our external test environment so that it can be approved as a sending system.

Submit verification files (see verification cases below) to the Validoo PreProd Verification Recipient with GLN 7300027777781. Validoo decides which verification cases to carry out, in dialogue with you.

When the verification of your system is complete, and you have received approved validation reports, you should notify your contact person who will then review the files.

Here are our verification cases:

Colonial – suggest a package of cereals

  • 3-level product
  • Ingredients
  • Allergens
  • Nutritional content

2. 6-pack where two are consumer items – preferably canned soda

  • Ingredients
  • Allergens
  • Nutritional content
  • Panther
  • 4 levels

3. Frozen – (eg frozen peas)

  • Ingredients
  • Allergens
  • Nutritional content
  • Temperatures
  • Recycling fee not paid (see guide)
  • End-of-life management (see tutorial)
  • Trademark owners
  • Manufacturer

4. “Dangerous” products – suggested lighter fluid (see instructions)

  • Dangerous goods (ADR)
  • Chemical safety regulations
  • CLP

5. Fresh food – preferably minced meat

  • Weight item code
  • SRSback (mortgage)
  • Ingredients
  • Allergens
  • Nutritional content

6. Display unit – suggested chips, different varieties (see manual)

  • Manage mix / display
  • Verification of understanding the whole
  • Handling of pallet information

Withdrawal of Article Hierarchy (Withdrawal)

  • Submit a message to permanently withdraw a previously submitted article hierarchy
  • Submit message to withdraw a submitted article hierarchy for the purpose of updating the article hierarchy accordingly

8. Additional attributes

  • At the request of GS1 Sweden, add additional and undefined fields from the Swedish subset in the user interface and send to the data pool without error message in the schedule. Talk to your contact person.

9. Validation error

  • Receive, manage and display predefined error messages linked to validation rule. These are sent from the data pool (GS1 Sweden) to the user (system owner). Talk to your contact person.

4. Start sending data

Once your system has been verified, it is ready to start sending item information via Validoo.

GS1 Sweden publishes information and a marketing text (optional) about all approved commercial systems on validoo.se, including contact information, to draw suppliers’ attention to which systems they can choose from.

Marketing text about your system

Write a text of a maximum of 450 characters about the system’s functions and any limitations, perhaps your system has adaptations for a certain product segment. In connection with your system being verified, it is published in the list of verified systems on validoo.se.

Enter the information in the system that your company has chosen, in accordance with GS1’s standard for Trade Item information.

You can test whether you have entered the correct information according to GS1’s standard for trade item information by publishing it with only GS1 as the recipient. Validoo will validate the information and send back a validation report that shows whether it is correct.

A company that wants to receive product information must actively create subscriptions in Validoo. The subscription is made either for a supplier’s entire range or part of the range. Therefore, contact your recipients when your agreement with Validoo is complete.

If the recipient has not created a subscription, Validoo will not send the information to them even if you have sent information to that particular recipient.

Validoo checks the information according to GS1’s standard for trade item information and returns a validation report that shows if it is correct.

If the information is correct, Validoo sends the information to the selected recipients. If the information has errors, it must be corrected and sent again.

Only approved product information is sent to the recipients.

Private or public

Your company may choose to send the information private or public.

  • Private
    The information is only sent to the recipients your company chooses to send the information to.
  • Public
    The information is published in Validoo Item and all recipients who have a subscription that match the information gets it sent to their system. The information is made public by not specifying the recipients to which the information is to be sent.

When trade item information is approved after the validation, the information is stored in Validoo and available for retailers and other trading companies who decide which information they want to import into their own systems by activating a subscription.

Your recipient needs to activate a subscription in Validoo in order to receive information from a particular supplier. If the recipient has chosen not to display their Global Location Number (GLN) in the public customer list, the supplier takes contact to gain access to the number.

If information needs to be sent to a recipient other than those listed, you need to contact the business contact at the recipient to find out how product information should be sent to them.

The recipients only want to get product information from suppliers they have a business relationship with and when there are reasons to send product information for agreed products. Therefore always agree with the recipient if you as a supplier are unsure whether you should send product information.

Contact your buyer and ask them to add a subscription in Validoo.

If you only enter one specific recipient’s GLN, it is only that recipient who can view your trade item information.

See customer list

In the technical document specification for trade item information, you can read more about the terms that the validation rules and the validation report refers to. The rules and technical document specification can be found amongst the specifications for Trade Item information.

In “Technical Documentation for Trade Item Information” there are descriptions of the terms that the validation rules and the validation report refer to. Go to gs1.se and download “Guidelines for Trade Item information“.

Validoo always sends the validation report to the system from which you send the trade item information. You can also choose to get a copy of the validation report by email, follow the instructions below for this:

When you log in to Validoo, enter Agreement and click the agreement you want to change email address for. You will then enter the agreement and can change the email address. We recommend that you use an impersonal email address that several people in the company have access to, to receive the validation reports.

Yes, if your company signs an agreement with Validoo for each GLN. Then, each GLN will act as an individual supplier in Validoo Item.

The agreements are linked to the GLN (GS1 location number) specified at the time the agreement was signed.

This means that when you change GLN, you must sign a new agreement. The trade item information that is sent for one GLN is not transferred to another, it must in that case be re-sent.

Contact our customer service for assistance when signing a new agreement with Validoo Item for your company’s new GLN.

question_answerSupport

headset_mic08-50 10 10 10

emailkundservice@gs1.se

For each agreement, one system is used. If you want to use two different systems, you need two different GLN and two different agreements are required.

In Validoo, you already have all trade item information that is automatically connected to your product images. If, however, the trade item information is more than one year old, you should take the opportunity to ensure that it is updated and resend it.

More questions about auto-validation

Suppliers who want to send trade item information to their recipients need to enter the information correctly.

The information from the suppliers helps stores and wholesalers follow food law, shelf plan, store the products correctly, have the right information on shelf labels and receipts, etc.

To help suppliers enter trade item information, GS1 Sweden has developed guidelines that can help you.

question_answerSee guidelines