Choose sample

When you want to quality assure the trade item information you can choose between:

  • A production sample, for food and beverage information an elecronic print master is sufficient
  • A preview of a sample, using a prototype, a variant-based item or an identical existing item

We always recommend to quality assure a final production sample.

Production sample

A production sample is the very same sample you will deliver to your recipient and subsequently to consumers. In other words, it is the final sample.

To see what attributes are checked for a production sample, see the table on pages 30-33 of the quality assurance rules.

Electronic print master – only for Food and Beverage Information

If you are only having food and beverage information checked, then you do not need to send in a physical sample. An electronic print master is sufficient. This is the product's label/artwork/presentation as a document. The document should be in PDF format.

A preview of a sample

A preview of a sample can be made when your final production sample is not available. It is always your recipient who decides if the information should be quality assured as a preview of a sample. It means that Validoo Q-lab only quality assure a limited subset of the information. This means there is a risk that the preview of the trade item information will not agree with the final information. It is essential that you always agree with your buyer that you will use a preview of a sample. When trade item information is being quality assured as a preview of a sample, the food and beverage information will always be assessed as a production sample.

Prototype – preview of a sample

A prototype is a physical sample which is very similar to the product that will be launched. For example you may have an empty consumer package without a label or not yet have the outer package ready. You can then use the sample type prototype. For prototypes it is essential that the correct print master for the consumer package is included and the outer package is marked with the correct GTIN.

To see what attributes are checked for prototypes, see the table on pages 30-33 of the quality assurance rules.

Existing identical item – preview of a sample

An existing identical item can be used, for example, by importers who bring in products from other markets and launch them in Sweden but have not yet had the product information translated for the Swedish market. The product is the same, but does not yet have Swedish artwork. This type of sample can also be used if you are launching a product which is new to the Swedish market but already exists in another market. Note that the correct print master must be included.

To see what attributes are checked for an existing identical item, see the table on pages 30-33 of the quality assurance rules.

Variant-based item – preview of a sample

For a variant-based item you do not need to send a physical sample. You refer instead to a previously approved check by Validoo Q-lab and include an electronic print master. Attach an electronic print master for both the consumer unit and the outer package label. A variant-based item is used when you are launching a new scent or flavour of a product already launched in the Swedish market. The product must have exactly the same dimensions, trademark and weight as the product you are basing it on. The trade item information for the variant-based item must also include the same trademark as the product being launched.

Note: The reference itself and the choice of product to refer to is made in term  T3793 (referenced trade item, GTIN) and T3794 (referenced trade item type code). The product that we refer to must have an approved check by Q-lab, of a production sample, later than May 13, 2016.

To see what attributes are checked for a variant-based item, see the table on pages 30-33 of the quality assurance rules.